Earlier in March, the National Heavy Vehicle Register released their draft of the Electronic Work Diary Compliance Policy; this has been designed and released to ensure that all heavy vehicle drivers who are using either hand-written work diaries or electronically written diaries are treated in the same way.
Geoff Casey who is the productivity and safety executive director of the National Heavy Vehicle Register has stated that use of the electronic work diary compliance policy will provide the proper balance between compliance and safety thus ensuring a consistent approach for those who choose to use the new technology, and that the information obtained in these electronic work diaries is both easily accessible and extremely accurate.
It does not matter if drivers choose to use the new technology, or if they opt to continue to use the traditional hand-written work diaries, the new policy outlines the National Heavy Vehicle Register’s requirements for meeting the record keeping laws that are currently in place.
Mr Casey outlined the new compliance policy stating *For example, electronic work diaries will record and show the work and rest time to the nearest minute, unlike written work diaries that are in blocks of 15 minutes. This will be a huge benefit to the many drivers who will no longer have to round down the rest time taken, or round up their work times to within the nearest 15-minute block.*
The new Electronic Work Diary Compliance Policy has been structured in such a way that it makes everything clear – while an electronic work diary must alert drivers to an upcoming rest period or an upcoming deadline, any potential minor breaches of less than 15 minutes will not appear as a breach in the electronic work diary compliance view.
It is only the authorised officers who check the new electronic work diaries who will have access to the compliance view of driver’s working and resting times. Just like drivers using a written work diary, those using an electronic work diary will still be able to correct any information prior to approving their work and rest times at the end of each and every working day.
The new Electronic Work Diary Policy states – *As Electronic work diaries may provide greater visibility of a driver’s records at the roadside, the requirements about recording and interpreting electronic work diary information must be equivalent to a written work diary in three key aspects.*
- Drivers control their work and rest records entered into the EWD
- Drivers can review and correct their information
- Minor breaches of less than 15 minutes should not be sanctioned unless there is an immediate safety concern or a pattern of deliberate and repeated non-compliance
The National Heavy Vehicle Register recently finished consultations on the electronic work diary policy framework and electronic work diary standards.
*While electronic work diaries must meet the requirements of the EWD Standards, they may include additional functionality to meet individual business needs* added Mr Casey.